Medical Imaging Convention

15 - 16 November 2022
Olympia London

RUNNING ALONGSIDE:

 Oncology ConventionCPD Member

EZone COVID 19 GUIDANCE FOR EXHIBITORS

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EZone COVID 19 GUIDANCE FOR EXHIBITORS

COVID 19 GUIDANCE FOR EXHIBITORS

COVID 19 GUIDANCE FOR EXHIBITORS

(BASED ON GOVERNMENT WORKING SAFELY DURING COVID19 - VISITOR ECONOMY GUIDELINES AND ALL SECURE FRAMEWORK. )

This guide brings together some key points for consideration and action when planning for the event.

When visiting the NEC, exhibitors, contractors & visitors will be asked by a member of staff to show proof of their COVID-19 status.

The accepted method of showing COVID-19 status is as follows:

  • NHS COVID-19 Pass via the NHS App (NB This is different to the NHS COVID-19 Test and Trace app). It is advised individuals apply no later than 48 hours before attending their event to allow for the application to be processed in time.

  • Proof of immunity shown by a positive PCR test result for COVID-19, lasting for 180 days from the date of the positive test and following completion of the self-isolation period.

  • Lateral flow or PCR negative test results text or e-mail, received within 72 hours prior to attending the event. However, we would encourage visitors to complete their test within 48 hours as some organisers/promoters may request the shorter timeframe.

  • If visitors would prefer not to use the app or do not have a smartphone they can obtain a NHS COVID-19 Pass letter (proving vaccination status only) by calling 119 or visiting the NHS website.

 

Checks are taking place ahead of event entrances, so we ask you all to please bear with us as there may be a slight delay in accessing our venues. Checkpoints will also be set up in the lorry parks to check exhibitors and contractors.

You will be asked to show proof of your COVID status every 48 hours so please make sure that you and your team bring enough lateral flow testing kits to the show.

NEC staff are also completing twice weekly tests to ensure that they are free of infection. Our partners will be expected to implement the same testing regime.

In addition to this:- 

As organisers' we will:

  • retain increased aisle space for visitor safety and comfort.
  • where possible stagger event entry to reduce crowds 
  • review our feature areas and spacing of chairs
  • continue to factor the risk of transmission of COVID-19 in our safety plans and risk assessments

The venue is:

  • keeping hygiene stations in the halls and public areas 
  • signage in and around toilets and high flow areas reminding everyone to maintain a respectful distance
  • increasing ventilation and air filtration 
  • maintaining enhanced cleaning services 
  • fogging of smaller offices and confined spaces will still take place
  • shuttle buses will run at a reduced capacity
  • Air quality and ventilation
  • For everyone’s safety, we advise visitors to wear face coverings on the NEC shuttle buses and in public spaces across the venue. NEC venue and event staff will also be wearing face coverings

As an exhibitor you should:

  • be prepared to show your COVID status and have your documentation ready
  • include the risk of transmission of COVID-19 in your risk assessment OR undertake a specific COVID-19 risk assessment to ensure you are COVID-19 Secure in line with any existing guidance
  • carefully consider how many people you can safely have on your stand
  • consider wearing face masks in confined spaces and high traffic areas and adhere to specific venue guidance
  • maintain enhanced cleaning and hygiene on you stand
  • follow the government advice in relation to symptoms and isolation and do not come to the event if you feel at all unwell.  The commonly recognised symptoms of COVID-19 are as follows –
    • a high temperature
    • a new, continuous cough
    • a loss or change to your sense of smell or taste
  • If you have taken a lateral flow test within 48 hours of attending the show and this has returned a positive result for COVID-19 please do not attend the event.
  • If you begin to exhibit symptoms of COVID-19 at the show, we will respectfully ask you to leave

 

As any guidelines or regulations change this list will be updated and the most recent details added.

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Happening on the 15 – 16 November at the London Olympia

Experience the future of medical imaging, over 2 unmissable days, meet face to face with industry leading experts, gain CPD points, Network, exchange ideas and learn from thousands of other specialists in your field.

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